Attendance Reporting

Submit a full-day absence, late arrival, early dismissal, or leave & return

Ways to Report Attendance

Using one of the below methods is preferred so both administrative staff and teachers receive the information.  Please do not report a change regarding your child's attendance via TalkingPoints because it is not continually monitored.  If emailing, please be sure to include both administrative staff and teacher(s).

Report Absences, Late Arrivals, Leave/Return, Early Dismissals, or Dismissal Changes by one of the following methods.  

  • PickUpPatrol (preferred method)
    • Late arrivals  and absences should be reported by 9:00 AM
    • Early dismissal and dismissal changes must be reported by 2:30 PM
       

Reporting ONLY Full-Day Absences

When reporting a student's absence, please be specific about why your student will not attend school today.

  • If reporting an ill student, include symptoms, especially if they have a fever, nausea, vomiting, sore through, and/or cough. If your student has a diagnosis from a healthcare provider, please include that information. 

Families of students not reported absent by 9:30 a.m. will be notified of the absence.  

Attendance Procedures

Virginia State Law

  • Virginia State law requires that each student who is absent from school must be reported each time by a responsible person. An excused absence is one for which parents/guardians have prior knowledge, consent, and a legitimate reason. Legitimate reasons include: illness of the student, death in the family, and observance of a religious holiday. Absences for family and student vacations are unexcused. According to School Board Regulation 2234, after the fifth unexcused absence, the school is to refer the student to the attendance officer.

Dental and Medical

  • Dental and medical appointments are excused; however, we ask that such appointments be kept to a minimum during the instructional day. If a child must leave early for a medical or dental appointment, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office in order for you to arrive on time to your scheduled appointment.

Unexcused Absence

  • Absences for family and student vacations are unexcused. Students are responsible for completing any missed assignments. Teachers will provide the student and parent or guardian with missed work but are not obligated to provide assignments prior to family or student vacations.

Tardy Student Arrival

  • Tardy students arriving at school late must first report to the office for correction of attendance records. Car riders arriving tardy should be brought to the front of the school building and accompanied into the office by a parent/guardian. The first bell rings at 8:30 a.m. The tardy bell rings at 8:50 a.m. Students who arrive in their classroom after 8:50 a.m. will be marked tardy. Students who are repeatedly tardy in a school year will have a letter placed in their school file. If the student continues to be tardy, a meeting with the principal, counselor, student, and parent will be held to discuss the situation.

Release of Student

  • If a child must leave early, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. The note should specify the name of the adult picking up the child if it is not the parent.  To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office and for you to arrive on time to your scheduled appointment.
  • We will not release any child to any adult other than the parent/guardian or persons listed on the emergency care form.  Students may be released to either parent unless prohibited by a court order. If restricted custody has been legally established, a parent must furnish a copy of the custody order to be kept on file in the school office.